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Practice management for art therapists

Session notes and practice software for art therapists

Document sessions, track progress, schedule clients, and bill, built for art therapists. SOAP notes on any device. Free to start.

No credit card required
•
Works on any device
Ruby MaeJun 20 · 1:30 PM
Subjective
Reports feeling calmer after last week; wanted to work with clay today.
Objective
Engaged for full session; used clay to represent and name a difficult feeling.
Assessment
Increasing willingness to explore emotions through the work; good engagement.
Plan
Continue exploratory clay work. Revisit the named feeling next session.
Saved

Art therapy pairs creative process with clinical goals, and your notes have to capture both: what the client shared, what you observed in the work and the process, your assessment, and the plan. Keeping that documentation consistent, session after session, alongside scheduling and billing, is the real work behind the work. Soap Notes brings structured notes, scheduling, and payments together, so your record stays clear and tied to each client's goals.

Built for the way art therapists work

If any of this sounds familiar, Soap Notes brings it into one place.

Documenting process and progress toward clinical goals

Keeping consistent notes across a caseload

Notes, scheduling, and billing in separate tools

Showing clinical progress clearly for a creative therapy

Everything art therapists need

One platform for notes, scheduling, billing, and clients, so you spend less time on admin.

Structured session notes

Capture the report, observations of the art and process, assessment, and plan the same way each session, templated and autosaved.

Scheduling with reminders

Let clients book within your availability, with reminders that reduce no-shows.

Invoicing & payments

Send session invoices and take payment through Stripe, each tied to the session.

Secure client portal

A private space where clients book, pay, and see only what you choose to share.

How art therapists use Soap Notes

1

Clients book themselves

Share your booking link so clients pick a slot within your availability and get reminders, cutting the scheduling back-and-forth.

2

Document with SOAP

Record what the client shared, what you observed in the art and the process, your assessment, and the plan, using SOAP or your own template, with autosave.

3

Invoice and get paid

Generate the session invoice and take payment through Stripe, tied to the client record.

All in one platform

SOAP notes are more valuable connected to the client, the session, and the invoice, so Soap Notes is a full coaching CRM, not just a note-taker.

Scheduling

Let clients book themselves. Syncs with Google Calendar.

Invoicing & billing

Send invoices and take payments via Stripe, linked to sessions.

Client portal

A secure space for clients to book, pay, and see what you share.

Frequently asked questions

Yes. Art therapists use Soap Notes to document sessions with the SOAP format, track progress toward clinical goals, schedule clients, and bill, all in one place.

Yes. Your clinical notes are yours. The client portal only shows what you explicitly choose to share, so session notes stay private.

Yes. Soap Notes is a web app that runs on any device with a browser, with nothing to install and notes that sync across devices.

Yes. Start from a built-in SOAP template or save your own, so recurring session types take seconds to document.

Yes. All data is encrypted in transit and at rest, access is role-based, and you control exactly what each client sees through the client portal. We apply industry-standard security practices and perform regular audits.

Yes. Solo practitioners can use Soap Notes free, no credit card required to start.

Templates, guides, and related practitioners

Free tools and guides to help art therapists document faster.

Free templates

Guides

Related practitioners

Built for art therapists.
Free to start.

No credit card required.