Soap Notes vs CoachAccountable
Soap Notes vs CoachAccountable: pricing & features compared
CoachAccountable is built around between-session accountability — worksheets, metrics, and actions. Soap Notes focuses on structured SOAP documentation with flat pricing and a free plan, instead of per-client costs that grow with your roster.
Pricing & features last reviewed September 2026.
The short version
Choose CoachAccountable if your method centers on between-session accountability tools. Choose Soap Notes if you want structured session notes, an all-in-one workspace, and flat pricing with a free plan instead of per-client costs.
CoachAccountable and Soap Notes both help you run a practice, but they optimize for different things. CoachAccountable is built around accountability between sessions — worksheets, metric tracking, and action items that keep clients moving. Soap Notes is built around the session record itself, with structured SOAP notes, scheduling, billing, and a client portal in one place. Pricing is the other big difference: CoachAccountable charges per active client, while Soap Notes is flat and starts free.
Feature-by-feature
| Feature | Soap Notes | CoachAccountable |
|---|---|---|
| Free planCoachAccountable offers a 30-day free trial but no permanently free plan. | ||
| Starting paid price | $36/mo (Standard, unlimited) | $20/mo (around 2 clients) |
| Extra coach / admin seatsCoachAccountable adds coach and administrator accounts at no charge, so a team sharing one caseload pays once. Unusual, and a genuine advantage over per-practitioner pricing. | Included on Teams | Unlimited, free |
| Cost as you growCoachAccountable bills by active client (about $4 each at scale), so a larger roster costs more; Soap Notes stays flat. | Flat (unlimited clients) | Per active client |
| SOAP / structured session notes | Progress notes | |
| Reusable note templates | ||
| Accountability tools (worksheets, metrics) | ||
| Scheduling with reminders | ||
| Secure client portal | ||
| Invoicing & card payments | Via Stripe | |
| Built for therapists & clinical use | Coaching-focused | |
| Pricing model | Flat plans, incl. free | Per active client |
Who each one is best for
Soap Notes is best for
- Practitioners who document sessions in a structured way
- Practices that want flat, predictable pricing as they grow
- Anyone who wants to start on a free plan
- Therapists and coaches who want notes, scheduling, and billing together
CoachAccountable is best for
- Coaches whose method relies on worksheets and homework
- Those who track client metrics and actions between sessions
- Coaches who want heavy white-labeling / branding
- Group coaching built around accountability workflows
A closer look
Both tools cover most of the same ground. Here is how each one actually handles it.
Two pricing models pointing in opposite directions
Soap Notes charges a flat fee and does not count your clients. The free plan stops at five active clients; past that, $36 a month billed annually covers an unlimited caseload whether that is twenty clients or two hundred. The bill you agree to in January is the bill you pay in December.
CoachAccountable: CoachAccountable charges strictly by active client, from $20/mo for 2 up to $4,000/mo for 1,000, with every tier published. It also adds unlimited coach and administrator accounts for nothing, which is unusual and genuinely in their favour: five coaches sharing a caseload of fifty pay $250, the same as one coach with fifty. Set against Jane or SimplePractice, which charge per practitioner, that is a real advantage for a team.
Where the cost lines cross
Flat pricing is worth most to a solo practitioner with a full caseload. At fifty active clients you are paying $36 a month against their $250, and the gap widens from there.
CoachAccountable: Their model is worth most to a small team with few clients. A three-coach practice with ten clients pays $70 and gets all three seats included. If you are building a caseload rather than running a full one, they are cheaper, and it is worth being honest that the crossover point sits well before most practices reach capacity.
What each is actually built to do
Soap Notes is built around the session record: structured SOAP notes, the schedule, invoicing and a client portal in one place. The note is the centre of the product.
CoachAccountable: CoachAccountable is built around what happens between sessions. Worksheets, assigned actions, metrics a client updates themselves. If that between-session structure is your actual method rather than an extra, the depth there is the reason to choose them and no amount of note-taking replaces it.
Pricing compared
Soap Notes
Flat plans, including a free tier
Starter
Up to 5 active clients
Free
Standard
$36/mo billed annually · unlimited clients
$45/mo
Teams
$65/mo billed annually · team features
$81/mo
CoachAccountable
Per clinician, per month
Starter
2 active clients
$20/mo
Level 4
50 active clients
$250/mo
Level 5
100 active clients
$400/mo
CoachAccountable publishes its full tier list and prices strictly by active client count, from $20/mo for 2 up to $4,000/mo for 1,000. Checked September 2026. Worth knowing before comparing: they add unlimited coach and administrator accounts at no extra cost, so a team of five coaches sharing a caseload pays the same as one coach with that caseload. That is the opposite of how most practice software is priced, and if you run a multi-coach practice with a modest client list it works strongly in their favour. There are no add-ons and no discounts. Soap Notes prices reflect our current plans.
When Soap Notes is the better choice
If you document sessions formally and want predictable costs, Soap Notes fits better. You get structured SOAP notes, scheduling, billing, and a portal in one place, a free plan to start, and flat pricing that doesn't climb as your client list grows. For a busy practice, per-client pricing can become the most expensive line item — flat pricing removes that worry.
When CoachAccountable is the better choice
If your coaching method lives between sessions — assigning worksheets, tracking metrics, and holding clients accountable to actions — CoachAccountable is purpose-built for that and does it deeply. Coaches who run highly structured accountability programs, especially in groups, get real value from those tools.
Already using CoachAccountable?
See how to switch to Soap Notes at your own pace.
Frequently asked questions
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