Soap Notes vs Owl Practice
Soap Notes vs Owl Practice: pricing & features compared
Both run a therapy practice. Owl Practice is a Canada-built platform for PHIPA compliance; Soap Notes is a simpler, lower-cost all-in-one for coaches and cash-pay practices, with a free plan.
Pricing & features last reviewed July 2026.
The short version
Choose Owl Practice if you're a Canadian therapy practice that needs PHIPA compliance and local data hosting. Choose Soap Notes if you want a simpler, free-to-start tool for coaching or cash-pay work.
Owl Practice is a well-established, Canada-built platform for therapists, psychologists, and social workers, with PHIPA compliance and data hosted in Canada. Soap Notes covers the everyday essentials, structured SOAP notes, scheduling, invoicing, and a client portal, in one simpler tool that starts free. Which fits you comes down to compliance: if you need Canadian PHIPA compliance and local hosting, Owl is purpose-built for it; if you don't, a simpler, flat-priced tool is usually the better value.
Feature-by-feature
| Feature | Soap Notes | Owl Practice |
|---|---|---|
| Free planOwl Practice is priced per clinician with no free tier. | ||
| Starting paid price | $36/mo (Standard, billed annually) | ~$25/mo |
| SOAP / structured session notes | ||
| Scheduling with reminders | ||
| Secure client portal | ||
| Invoicing & billing | Via Stripe | |
| PHIPA compliance / Canadian hostingOwl is built for PHIPA and hosts data in Canada; Soap Notes is a general cash-pay tool. | ||
| Collections / clinical billing | ||
| Designed for | Coaches & cash-pay, any country | Canadian therapy practices |
| Pricing model | Flat plans, incl. free | Per clinician, no free plan |
Who each one is best for
Soap Notes is best for
- Coaches and cash-pay practitioners
- Practices that want to start free and keep costs low
- Solos who want a simple tool, not a clinical suite
- Anyone outside Canada, or not bound by PHIPA
Owl Practice is best for
- Canadian therapists, psychologists, and social workers
- Practices that need PHIPA compliance
- Practices that want data hosted in Canada
- Clinics that need collections and clinical billing
Pricing compared
Soap Notes
Flat plans, including a free tier
Starter
Up to 5 active clients
Free
Standard
$36/mo billed annually · unlimited clients
$45/mo
Teams
$65/mo billed annually · team features
$81/mo
Owl Practice
Per clinician, per month
Entry
Per clinician
~$25/mo
Higher tiers
Per clinician, more modules
$49+/mo
Owl Practice pricing shown as of July 2026 (per clinician) and may have changed, check owlpractice.ca for current pricing. Soap Notes prices reflect our current plans.
When Soap Notes is the better choice
If you're a coach or cash-pay practitioner and not bound by Canadian PHIPA requirements, Owl's clinical and compliance machinery is overhead you pay for but don't use. Soap Notes gives you structured notes, scheduling, invoicing, and a client portal in one place, starts free, and keeps pricing flat and low.
When Owl Practice is the better choice
If you're a Canadian therapist, psychologist, or social worker who needs PHIPA compliance and data hosted in Canada, Owl Practice is purpose-built for that and the safer choice. For a Canadian clinical practice, its compliance focus is worth the per-clinician cost.
Already using Owl Practice?
See how to switch to Soap Notes at your own pace.
Frequently asked questions
Try Soap Notes free
Notes, scheduling, invoicing, and a client portal in one place, free to start, no credit card required.